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立档单位应归档的除正式拟制的文件材料外,还有不少分散在有关业务部门和个人手中的图表、声像、文字等材料。这些材料也是本单位对内对外活动的历史记录,其中不乏对国家和社会有保存价值之珍品,这即是本文所述的“零散”档案材料。将这些零散材料征集归档,是保证国家档案齐全完整的重要一环,也是基层档案室的职责。要做好零散档案的征集工作,主要应抓好以下几个方面。
File units should be filed in addition to the official documents prepared by the file, there are still many decentralized in the business units and individuals in the hands of the charts, audio and video, text and other materials. These materials are also the historical records of our activities both internally and externally. Many of these are valuable treasures preserved in our country and society. These are the “fragmentary” archives described in this article. Collecting and filing these scattered materials is an important part of guaranteeing complete and complete state archives and is also the duty of the grass-roots archives. To do a good job collecting fragmentary files, the main should do a good job the following aspects.