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电子文件,作为现代办公自动化技术的一种必然产物,因其独特的物理特性,已成为现在档案学界一个重要的研究课题。 现在对电子文件从其概念、特性、保管模式到鉴定程序、著录特点、利用形式都有了一定的共识。然而,档案界如今面临的一个重要问题是电子档案的标准化问题。 在现行国家标准及国家档案局颁布的有关电子文件归档与档案管理文件中,除了对电子文件本身的要求外,同时要求提供其软硬件平台说明。由此可见,一份电子档案标准的含义除其本身内容外,还包括它的软硬件说明,三位一体,缺一不可。目的是为了使电子文件向档案转化时,实现‘无缝交接”。
As an inevitable product of modern office automation technology, electronic documents have become an important research topic in archives academic field because of their unique physical characteristics. At present, there is a certain consensus on the electronic document from its concept, characteristics, custody mode, to the appraisal process, its characteristics and the use form. However, an important issue now facing the archives community is the standardization of electronic archives. In the existing national standards and the State Archives issued by the relevant electronic file archiving and file management documents, in addition to the requirements of the electronic file itself, at the same time require its hardware and software platform description. Thus, the meaning of an electronic file standard in addition to its own content, but also includes its hardware and software instructions, the Trinity, are indispensable. The purpose is to enable ’seamless handover’ of electronic files to files.