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行政领导者,无论自己主持召开会议或出席由他人主持的会议,都要秘书做好准备工作。领导去出席外部会议时,一般是根据所定时间、地点,事先编排好日程表。这时,秘书要注意下列事宜: 1.根据日程表,协助领导外出,不使他去晚了。 2.除熟悉的地点外,都要事先把会场位置弄清楚,以免走错,并注意安排好车辆。 3.开会所必需的资料,要预先准备好,不要忘了交给领导。 4.记下会场的电话号码以及对方单位的秘书姓名,以便领导出席会议时有事能马上联系。 5.秘书跟随领导赴会时,资料之类的东西要由秘书携带;在会场要听从领导指示;秘书有时不进入会场,要在休息室待命;允许秘书进入会场时,则要坐在领导席位附近作记录,整理资料,进行联系等。
Executive leaders, whether they hold their own meetings or attend meetings chaired by others, want the secretary to be well prepared. Leaders to attend an external meeting, the general is based on the scheduled time, place, pre-arranged schedule. At this time, the secretary should pay attention to the following matters: 1. According to the schedule, to assist the leadership to go out, not to let him go late. 2 in addition to the familiar place, we must first figure out the location of the venue, so as not to go wrong, and pay attention to arrange the vehicle. 3. The necessary information for the meeting, to be prepared in advance, do not forget to give leadership. 4. Make note of the phone number of the venue and the name of the secretary of the other party so that you can get in touch immediately when you are leading a meeting. 5. Secretary to follow the leaders to attend the meeting, the information and the like should be carried by the secretary; at the venue to obey the leadership instructions; Sometimes the Secretary does not enter the venue, to be in the lounge standby; Allow the secretary to enter the venue, you have to sit in the leadership seat Near the record, organize information, contact and so on.