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黑色冶金設計院在1956年第三季度以前,资料借閱情况是比較混乱的,所有卡片都放在資料科,各業务部门要用资料,就得到资料科查卡片,找到卡片后,还得排队(借资料的人很多)等资料員給查找資料,办理手續。由于資料是十几个人按类分工管理的,常常發生这样的現象,要借四份材料,就得掛四次队。加之人多屋小,秩序混乱,资料員的工作非常忙乱,效率很低,引起了業务部門的不滿。到外机关借阅資料的手續也非常繁瑣,業务部門出外借閱資料时,除了去秘書科开介紹信(絕密资料还要院、处長签字)外,还要到資料科办理登记手續。針对这种情况,他們学習了鞍山設计院的借閱制度,并結合具体情况,进行了适当的改进。
Black Metallurgical Design Institute before the third quarter of 1956, borrowing information is more chaotic situation, all the cards are placed in the Information Section, the business sector to use the information, we get the information science card, find the card, have to line up (Borrowed a lot of people) and other information members to find information, for formalities. As the data is more than a dozen people classified by division of labor management, this phenomenon often occurs, to borrow four materials, you have to hang four teams. Coupled with the fact that many people are small and in chaos, the work of information clerks is very hectic and the efficiency is very low, which has aroused the dissatisfaction of the business departments. Procedures for borrowing information from outside agencies are also very cumbersome. In addition to the introductory letter from the department of secretarial science (the top-secret information is also required to be signed by the hospital and the director), the business department should go through the registration formalities at the information section. In response to this situation, they studied the Anshan Institute of borrowing system, combined with the specific circumstances, made the appropriate improvements.