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电子文件的形成可以分为自然形成与受控形成两种。“自然”与“受控”是相对于有没有档案管理功能参与其中而言的。自然形成是指一般意义上的计算机文件的创建与制作,形成的是“裸文件”。受控形成是指通过对电子文件实行捕获、集成、固化、登记、审计跟踪等功能发挥档案管理、控制作用。受控形成的电子文件是在“裸文件”基础之上集成了实现文件凭证价值的必要信息的复合文件。前端控制与全程管理思想的实质说明,只有受控形成的电子文件才能真正归档并作为档案单套保存。
The formation of electronic documents can be divided into two kinds of natural formation and controlled formation. “Natural ” and “Controlled ” are relative to the existence of the file management function. Natural formation refers to the general sense of the computer file creation and production, the formation of “naked file ”. Controlled formation refers to the function of file management and control through the functions of capturing, integrating, curing, registering, auditing and tracking electronic documents. Controlled electronic files are composite files that integrate the necessary information to implement the value of a document’s vouchers based on a “bare file.” The essence of front-end control and full management thinking is that only controlled electronic documents can be archived and saved as a single file.