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拉美档案工作在国家规模上的主要实践是几年来致力于设计和使用数据库用于档案著录,这有利于更好地利用文件,并便于其它职能活动的开展,如文件的接收和外借及馆藏的实体控制。 例如,在古巴和哥斯达黎加国家档案馆中,档案人员在信息专家的帮助下提出了数据库的设计方案和利用方法,尤其是在数据库集成阶段为咨询系统的建立和数据的检索提供了依据。这些数据库按照《档案著录国际通用标准》的建议,使用Microisis软件建立一个分层著录的多级系统,这毫无疑问有助于著录的标准化,并能取得令人满意的效果。
The main practice of Latin American archival work on a national scale has been devoted to the design and use of databases for archival purposes for several years, which is conducive to better use of documents and facilitates the carrying out of other functional activities such as the receipt and lending of documents and collections Entity control. For example, in Cuba and the National Archives of Costa Rica, archivists, with the help of information experts, proposed the design and utilization of databases and provided the basis for the establishment of an information system and the retrieval of data, especially during the database integration phase. These databases, based on the recommendations of the International Standard for Recordkeeping, use Microisis software to build a layered, multi-tiered system that undoubtedly contributes to the standardization of the recording and achieves satisfactory results.