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党政军机关公文处理条例或办法都规定:公文应按有关规定标引主题词,公文标引主题词,是适应计算机网络传输、储存、检索的需要而采取的一种现代化标识手段。它有利于文件撰制、使用、管理的科学化、规范化,对于促进办公自动化、提高机关工作效率有重要意义。但公文主题词的标引是一种受控标引,必须以《主题词表》为依据,按照一定的程序和规则进行,才能保证标引质量和检索效果,即标引和检索的一致性、准确性。
The official documents of the party, government and military organs shall stipulate that the official documents shall be subject to the relevant provisions of the main texts and official quotations, and be a modern means of identification adapted to the needs of computer network transmission, storage and retrieval. It is conducive to document creation, use, management of scientific and standardized, for promoting office automation, improve the efficiency of the organs of great significance. However, the indexing of official keyword is a controlled index, which must be based on the “thesaurus”, in accordance with certain procedures and rules, in order to ensure the indexing quality and search results, that is, the consistency of indexing and retrieval ,accuracy.