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电子文件的大量产生为文件管理工作带来了前所未有的挑战,大量企业在电子文件归档和电子档案管理上存在方法不当、成本过高等问题,在会计业务上尤其突出。据此,国家档案局主持的《业务类电子文件规范化管理研究》项目梳理了国内外电子文件和档案管理的现状,通过问卷调查收集了国内企业会计电子文件管理的相关数据,分析出企业在会计电子文件归档和档案管理中存在的实际问题,针对问题设计出一整套方案,包括企业会计电子文件归档流程、归档范围和保管期限表、档案管理实施细则、会计电子档案的元数据管理方案以及针对长期保存的真实性保障研究;并选择三家企业作为方案实施试点,进行案例分析和实验,以辅助方案的改进和完善。该项目借鉴了InterPARES项目的研究理论和理念,在内容上引进了InterPARES项目前三阶段的相关研究成果,是InterPARES项目成果应用本土化的优秀实践案例。
The large number of electronic documents has brought unprecedented challenges to the document management. A large number of enterprises have some problems in the accounting business, such as improper methods and over-cost in electronic document filing and electronic file management. Accordingly, the State Archives Bureau presided over the “standardized management of business electronic documents” project combing the status of electronic files and file management at home and abroad, through the questionnaire survey collected domestic enterprises accounting electronic document management data, analysis of business accounting Electronic file filing and file management problems, designed a set of solutions to the problem, including the process of electronic accounting documents archiving process, the scope of archiving and retention deadline, file management implementation details, accounting electronic files metadata management programs and for Long-term preservation of the authenticity of security research; and choose three companies as a pilot program implementation, case studies and experiments to assist in the improvement and improvement of the program. Drawing on the research ideas and concepts of the InterPARES project, the project introduces relevant research results of the first three phases of the InterPARES project and is a good practice case for localization of the results of the InterPARES project.