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公文是人们在社会生活中不可或缺的一种工具。党和国家的方针、政策,上级的指示、工作部署,下级的请示和意见反馈,机关之间工作的协调、联系等大多通过文件来传达。公文所特有的性质和作用,对公文本身的质量提出了很高的要求。若公文质量不高,甚至出现差错,所造成的不良后果的严重性,将远远超过其他文字材料失误所带来的不良影响。造成公文质量不高的原因很多,其中因公文格式把握不好所形成的不规范现象较常见。归纳起来,主要有以下表现:
Official documents are an indispensable tool for people in social life. The guidelines and policies of the Party and the state, directives of the higher authorities, work arrangements, requests for subordinates and opinions and feedback, and coordination and contact of work among organs are mostly conveyed through documents. The unique nature and role of the official document puts forward very high demands on the quality of the official document itself. If the quality of a document is not high or even goes wrong, the seriousness of the adverse consequences caused will far outweigh the adverse effects of mistakes in other written materials. There are many reasons for the low quality of official documents, of which the irregularities caused by poorly understood official document format are more common. To sum up, mainly in the following manifestations: