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我们在接收县直机关、乡(镇)和公司的档案进馆时,发现不少单位的案卷不符合质量要求,主要表现为:一是文件收集不全。如有上级的批复,没有本单位的呈文;有正文,没有底稿;有开会的通知、议程,没有会议主件等。二是区分价值不准确。上级印发的一般文件,划为永久或长期保管,而本部门形成的一些价值大的重要文件反而划为长期或短期保管。三是案卷标题不确切,内容概括不全,文字冗长累赘。四是组卷不合理。有的同一问题文件分别组在几个卷内,甚至把一个会议形成的文件立在几个卷内;有的正文与底稿分家;有的卷内文件排列混乱,严重破坏文件之间的联系。五是立卷范围不清,不应归档的参考性文件和资料也立了卷。至于字迹缮写不工整,金属物拆除不净,案卷装订不整齐美观,更是普遍存在的现象。
When we received the archives of the county authorities, townships (towns) and companies, we found that the archives of many units did not meet the quality requirements. The main manifestations were as follows: First, the incomplete collection of documents. If the higher level of approval, there is no unit of the submission; there is the body, there is no manuscript; a meeting of the notice, the agenda, there is no main meeting and so on. The second is the distinction between the value of inaccurate. The general documents issued by superiors are classified as permanent or long-term custody, while some important and valuable documents formed by the department are instead designated as long-term or short-term custody. Third, the case file is not exactly the title, the content is incomplete, lengthy and cumbersome. Fourth, the test paper is not reasonable. Some documents of the same issue are grouped together in several volumes, or even the documents formed by one conference are laid down in several volumes; some are separated from the others; others are arranged in chaos and severely undermine the links between documents . Fifth, the scope of the legislation is unclear, reference documents and information that should not be filed are also on the books. As for handwriting does not work neatly, metal objects are not completely removed, the case is bound to be not neat and beautiful, but it is also a ubiquitous phenomenon.