档案目录是查找利用档案的媒介,直接关系着档案管理水平的高低,影响着对外服务的质量和效果。因此,目录建设是档案工作重要的业务基础建设之一,必须予以充分重视,下力量做好。 过去,我队档案人员在长期实践中制定了多种检索工具,但均属内务管理目录,它反映了档案分类整理和排架的顺序及状况,是保藏档案、统计档案和维护档案完整的重要依据,也是检索档案的一种辅助工具,一般不对外。 对外开放服务目录,科技档案有分类卡片。卡片取出自由,便于增减。是传统查找档案文件的工具。但面对各类档案数量与日俱增,内容交叉多,载体种类多,工区横跨五省区(陕西、内蒙古、甘肃、宁夏、山西),面积大,服务对象广,只用卡片一种是不能满足各方面的需要,而且卡片不便携带、交换、传递,检索时要一张一张翻阅,速度慢,效率低,对不熟悉情况的同志仍是大海捞针,望洋兴叹。以至埋没一些有用的档案,影响对外服务的质量和档案利用率。为摆脱被动局面,建立地区性目录是当前一项紧迫任务。 一、编制地区性目录的指导思想 编制地区性目录,一是为健全档案内务管理体系;二是为队内提供利用与对外交换档案目录创造条件。通过提供利用与交换地区性档案目录,能最大限度地满足利用者的需要,使地区性档案部门的网络作用得以充分发挥 File directory is to find the use of files in the media, directly related to the level of file management level, affecting the quality and effectiveness of external services. Therefore, the catalog construction is one of the important business infrastructure for archival work, which must be given full consideration and the next one should be done well. In the past, our team of archivists in the long practice to develop a variety of search tools, but they are the housekeeping directory, which reflects the order and status of archives sorting and rack is the preservation of archives, statistical archives and maintain the integrity of the file important Basis, but also a file to retrieve ancillary tools, generally not external. Open service directory, science and technology files have classified cards. Card removed free, easy to change. Is the traditional tool to find files. However, in the face of increasing numbers of archives, more content and more vectors, the work area covers five provinces and autonomous regions (Shaanxi, Inner Mongolia, Gansu, Ningxia and Shanxi) All needs, and the cards are not easy to carry, exchange, transfer, retrieve one by one read, slow, inefficient, unfamiliar situation is still a haystack for the ghosts, hopeless. As well as buried some useful files, affecting the quality of external services and file utilization. To get rid of the passive situation, the establishment of a regional directory is an urgent task at present. First, the guidelines for the preparation of regional catalogs Preparation of regional catalogs, one for the sound file housekeeping system; the second is to provide for the team to use and exchange of foreign exchange directory to create the conditions for the directory. By providing access to and exchange of regional archives, users can be maxed out to meet the needs of users and the network role of regional archives can be fully utilized