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随着人们逐步认识到信息对推动社会生产和社会发展的巨大作用,能够运载信息的文件,愈来愈成为社会进步不可缺少的重要工具。正如一位信息专家指出的:“现代化大规模的生产活动,要根据材料和加工的信息进行信息处理,制定各种规范、标准、图纸、计划等,用文件的形式把生产信息传递给每一个工作人员,才能组织起大生产来。”在我们这个时代,文件已不是政府机关的特殊用品,而是团体、部队、企业、学校、医院、研究所等各种组织和个人普遍使用的一种工具;也不为行政、司法部门所专用,在政治、外交、军事、经济、科学、技术、文化、教育、艺术、医药、卫生等各个领域早已广泛运用。如果说,发明和使用文件是人类进入文明社会的某种标志,那么,广泛地、普遍地使用文件又是现代社会的一个特征。可以这么说,制作和使用文件已成为普遍存在的一种现象。
As people gradually realize the tremendous role of information in promoting social production and social development, the documents that can carry information are increasingly becoming an indispensable and important tool for social progress. As one information expert pointed out, “In modern large-scale production activities, information processing based on materials and processing information is to be carried out, and various norms, standards, drawings, plans and the like are formulated, and the production information is transmitted in the form of documents to each Staff can organize large-scale production. ”In our time, the document is no longer a special product for government agencies, but a widely used one among various organizations and individuals such as the armed forces, enterprises, schools, hospitals, and research institutes Tools, nor are they used exclusively by the administrative and judicial departments. They have been widely used in various fields such as politics, diplomacy, military affairs, economy, science, technology, culture, education, arts, medicine and public health. If we say that the invention and use of documents are somehow a sign of mankind’s entry into a civilized society, the widespread and universal use of documents is also a feature of modern society. It can be said that the production and use of documents has become a ubiquitous phenomenon.