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近几年,档案馆事业发展很快,馆藏门类迅速扩充,馆藏数量急剧增加,利用范围不断扩大。在这种新形势下,探索建立检索体系,以利于开发、传递档案信息,使提供利用达到“快、准、全”的要求,已成为刻不容缓的问题。本文试就此谈些愚见,以求教于同行。一、检索体系的内容所谓档案馆的检索体系,就是以全部馆藏为对象,编制出各种各样的目录,使之形成一个全面地、系统地揭示和介绍馆藏内容和成份的科学体系。县一级档案馆应具有以下三大类检索工具。 (一)以一个全宗为对象的检索工具。属于这一类的有案卷目录、卷内目录、全宗说明三种。这三种应由档案室编制,在每年立卷完毕后向档案馆报送。档案馆收到以后,分别装入全宗袋,待档案进馆以后,再装订成目录本。这类检索工具,是档案馆检索体系的基础。
In recent years, the cause of archives has been developing rapidly, the categories of collections have rapidly expanded, the number of collections has dramatically increased, and the scope of utilization has been constantly expanded. Under such a new situation, it has become an urgent issue to explore and establish a search system to facilitate the development and delivery of archival information and to make the provision of utilization “fast, accurate and complete.” This article try to talk about some of my humble opinion, in order to teach in the peer. First, the content of the search system The so-called archives retrieval system, is to target all the collections, compiled a variety of directories, to form a comprehensive and systematic disclosure and introduction of the contents and composition of the collection of scientific systems. County-level archives should have the following three categories of search tools. (A) Search tools targeting one Fonds Belonging to this category are the directory of files, volumes directory, Fonds description of three. These three should be prepared by the archives, submitted to the archives after the completion of the annual volume. Archives received, respectively, into the total bag, to be archives into the hall, then re-booked into a catalog. Such search tools are the basis of archival retrieval system.