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随着办公自动化、标准化、网络化的渐趋完善,产生了大量的电子文件。虽然从电子文件形成的过程和特点看,电子文件仍像普通文件一样具有形成阶段、管理阶段、处置阶段,并且根据文件生命周期理论,电子文件的处置阶段(归档)仍由档案部门集中统一管理。传统的档案管理方式和方法已经无法适应电子文件的管理需要。因此,对电子文件实行档案化管理成为一个可供选择的出路。
With the office automation, standardization, network gradually improved, resulting in a large number of electronic documents. Although the electronic documents still have the forming phase, the management phase and the disposal phase like the ordinary documents, and according to the document life cycle theory, the electronic files are still managed by the file department centrally and collectively (archiving) according to the process and characteristics of the electronic document formation . Traditional file management methods and methods have been unable to adapt to the electronic file management needs. Therefore, the file-based management of electronic documents has become an alternative outlet.