为了保护档案原件和便于利用,地县档案馆大都通过抄写、打印或复印等方法(缩微复制品不在本文讨论之内),将那些纸张老化、字迹退变以及珍贵、重要、利用频繁的档案制成复制件,以代替原件提供利用.这些复制件应如何整理才便于保管和利用呢?笔者就此问题谈点粗浅看法.目前,地县档案馆对档案复制件的整理方法,主要有以下几种:一、复制件与原件一并立卷.复制件与原件一并立卷,就是根据有关规定要求,将复制件附于原件之后,与原件一起组卷装订,并在卷内目录备注栏(或其旁边)及复制件首页加注“复制”字样.此法整理组卷“最大的优点是便于利用许便于证实复制件的真实性”.但不足之处则表现为;1.原案卷插入复制件后引起卷内张页号的变动,造成编目工作大量返工;2.案卷变厚,引起橱柜内案卷倒架及检索上具中“橱柜号”项的改动;3.不利于保护档案原件,因为原件与复制件同时提供利用,仍会受到磨损.此外,对于整卷复制的,有人主张采取“原卷不动,复制件单独装订、编写页号,同时为其编 一个案卷号副号” 的方法进行整理,并将“复制卷紧随原卷之后排列”,该法虽然克服了原件与复制件混合组卷的某些缺陷,但仍会引起案卷存放倒架问题;同时复制卷编副号, In order to protect the original files and make them easy to use, prefectural archives mostly copy, print or copy methods (microfilm is not discussed in this article), those paper aging, writing degeneration and precious, important and frequent use of the file system Into a copy, in place of the original to provide the use of these copies should be how to organize it for safekeeping and use it? I talk about this issue superficial view.Currently, the county archives archives copy pieces finishing methods, there are the following : First, copies of the original together with the volume. Copies and the original along with the volume, that is, according to the relevant provisions of the requirements, the copy attached to the original, with the original group book binding, and the volume directory remarks column Next to) and the home page copy “copy.” This method to organize the group “The biggest advantage is to facilitate the use of Xu in order to confirm the authenticity of the copy.” But the inadequacies are as follows: 1. The original file into the copy After causing sheet Zhang page number changes, resulting in cataloging a large number of rework; 2 case file thickening, causing the cupboard file rack upside down and retrieval with “cabinet number” changes; 3 is not conducive to the protection of files In addition, for the whole volume of the copy, some people advocate the adoption of “the original volume does not move, the copy of a separate binding, the preparation of page number, at the same time for the preparation of a case number Deputy No. ”method to organize and“ copy the volume immediately after the original volume arrangement ”, although the law to overcome the original and duplicate mixed roll of some of the shortcomings, but it will still cause the problem of file storage rack up; at the same time copy Roll number,